A club or organization meeting is one of the most important and most frequent events each group will hold. Due to that it is critical that the meetings be useful and effective for all the members. Meetings help to set the tone, standards and expectations for the group but can sometimes be counterproductive.
Everyone dreads attending a meeting if it is going to be boring, unproductive, or will last too long. With a bit of preparation and advance planning, meetings can be extremely successful.
Meetings have many purposes. They give members a chance to discuss goals and keep updated on current events of the organization. They provide an opportunity for the group to pull resources together for decision making. In addition, meetings provide an opportunity for members to come together and get to know each other. Careful planning and thorough follow-up can help make the meetings successful and productive.
After the Meeting
Parliamentary Procedure is a set of rules for conducting a meeting. It allows everyone to be heard and make decisions without confusion. It means democratic rule, flexibility, protection of rights and a fair hearing for everyone. Given its nature, parliamentary procedure can be adapted to fit the needs of any club or organization.
For a detailed set of rules, consult Robert’s Rule of Order and Parliamentary Procedure at a Glance.
5 R’s of Retention
1. Give them Responsibility
2. Have and enforce Requirements
In order to become an official member:
3. Give out Rewards
4. Assign a Role Model/Mentor
5. Help build Relationships
Interested in being on the E-Board of one of your clubs? Well there are two important items to keep in mind while deciding.
1. Think about why you want the position. What can you bring? This will help you develop your ideas and goals for the position
2. Consider all the commitments you already have. Do you have the time to commit to the position? You can write out your commitments and the approximate time they will take in a week. This will help you determine if you have the time for the basics of the position in addition to all the extra work you’d want to do to accomplish your goals.
If any SGA club would like to add or edit their constitution they may do so through the SGA approval process at any time.
If a club hasn’t updated their constitution after 3 years, the club will be required by SGA to review and edit/update it as needed.
Clubs will work with the SGA Parliamentarian (reference Student Representatives) and Constitution Committee to make sure the wording and information in the constitution is clear and that it is still in agreement with and supports the SGA Constitution.
Once the constitution is reviewed by the club, it is submitted to the SGA Constitution Committee. If they have any changes or requests to the constitution, it will be sent back to the club E-Board to approve these changes. Once the club and the SGA Constitution Committee approve, it will then be sent to the SGA E-Board for proofing. Finally, it will be sent to the SGA Senate where they will have one (1) week to review the club constitution and vote on its approval.
PLEASE NOTE: This process will take a few weeks to complete.